Job Postings

REAL ESTATE RECEPTIONIST / ADMINISTRATION

Up to 5 days per week, flexible; PLUS occasional vacation & sickness coverage

DESCRIPTION:

The front desk receptionist/office administrator is the first point of contact in the Real Estate office. The primary responsibility is to provide support to the team of REALTORS®, our valuable clients and to the general public while ensuring that the front desk operations are functioning smoothly and efficiently.

RESPONSIBILITIES:

• Manage active office listings and book showing appointments
• Answer and direct incoming calls to the appropriate person
• Maintain complete and up to date file of required listing documents for all active listings
• Greet clients/walk-ins and ensure they are promptly assigned to a REALTOR®
• Receive and accurately relay showing confirmations to REALTORS®
• Provide support to busy REALTORS® including creation of brochures to inform and attract potential clients
• Oversee the general appearance of the office – stock magazines, keep kitchen area clean, empty garbage, shovel and keep floors clean in winter, etc.
• Ensure office supplies are adequately stocked
• Other duties as required

REQUIREMENTS:

• Superior customer service skills, specifically excellent telephone manner
• Proficient in MS Office (Word and Excel), Outlook and internet and ability to learn new programs
• Excellent organization and time management skills
• Outstanding verbal and written communication skills
• Attention to detail and accuracy
• Ability to multi-task
• Positive attitude
• Ability to work independently and show initiative
• Ability to remain patient and calm when under pressure

EXPERIENCE:

• Previous office experience as administrative assistant or receptionist required. Experience in a real estate office a bonus.

EDUCATION:

• Secondary School (preferred)

SALARY: $16.00-$18.00 per hour

Send resume to:

• Maureen Gowans, Broker of Record
• maureengowans@clairwoodrealestate.com